Vendor Management, Intelligence & Procurement
Know Every Vendor
Vendor management software without spreadsheets. One live record per vendor — documents read and tracked automatically, an explained score, and the procurement that follows. Compliance included, not the whole story.
Vendor invited by a customer? Start here. It's free for you, always.
Vendor Portfolio
426
Total vendors
91%
Compliant
Apex Electrical
VIS 94
Compliant
AI verification
- COI
- Coverage
Expires in 42 days
3 vendors need attention today
426
Vendors
91%
Compliant
87
VIS™ average
14
Need attention
Illustrative example — not customer data.
Sound familiar?
The spreadsheet routine breaks the same way everywhere
“There has to be a better way than spreadsheets.”
Vendor documents scattered across email threads, shared drives, and someone's inbox.
“I hope no vendor's insurance expires this month.”
No visibility into what's expiring until it's already a problem.
“This shouldn't require five emails.”
Asking the same vendor for the same document, over and over.
The moment that matters
A certificate expires. Nobody has to notice.
Every vendor program is judged on one thing: what happens when a document lapses. Here is the same expiration, handled two ways.
Spreadsheet, email, shared drive
- A certificate of insurance expires on the 14th.
- Nobody notices. The spreadsheet still says compliant.
- You find out during an audit, or after an incident.
- Then the scramble: emails, phone calls, stopped work.
Insurance expired yesterday. Nobody noticed.
With VendMetric
- 30 days outVendMetric reminds the vendor automatically, then again at 14, 7, and 1 day.
- Vendor uploadsThey photograph the renewed certificate from the job site, in their own portal.
- AI verifiesDates, carrier, and coverage are read and checked against your policy. Anything short is flagged.
- You approveOne click. Nothing becomes a compliance record until a person confirms it.
- RestoredVIS™ updates, the vendor turns compliant, and the audit trail records who approved what and when.
Compliance restored. Audit trail updated. Nobody had to send a single reminder by hand.
The system, working
Watch one certificate renew itself
The story every vendor program lives or dies on, told by the product instead of a paragraph.
Vendor uploads a COI
Photographed from the job site, in their own portal. Free for them, always.
VendMetric extracts the data
Dates, carrier, and coverage amounts read in seconds — no re-typing.
Coverage checked
Compared against what your organization requires. Anything short is flagged.
A person approves
Nothing becomes a compliance record until someone on your team confirms it.
VIS™ updates
The vendor turns compliant and the audit trail records who approved what, and when.
7491
Compliance restored, evidence on file — and nobody sent a single reminder by hand.
VendMetric Intelligence
A portfolio that explains itself
Not dashboards to decode — observations your vendor ecosystem surfaces on its own.
One score, always explained
Every vendor gets a single Vendor Intelligence Score, built from factors you can inspect — never a black box.
- Compliance coverage98
- Expiry buffer88
- Document quality94
- Responsiveness86
Improving
Portfolio compliance increased 4.8% this month.
Concentration
62% of current compliance exposure sits with 7 vendors.
Upcoming
18 insurance certificates expire within 30 days.
Progress
Vendor response time improved 21% this quarter.
Illustrative example — not customer data.
What you get
Six problems, solved the day you switch
Stop reading documents by hand
Vendors upload whatever your organization requires, a certificate of insurance, a license, a W-9. VendMetric reads it and pulls expiration dates, coverage amounts, and policy numbers in seconds.
Nothing expires without you knowing
Every document is tracked automatically and rolls up into one Vendor Intelligence Score (VIS™) per vendor, always explained. Reminders reach vendors before anything lapses.
Audit-ready in one click
Generate an evidence package with a complete, immutable history of every document, decision, and exception, the moment audit or legal asks.
Your vendors never pay to work with you
Responding to your requests is free for them, permanently. The old platforms charge vendors hundreds a year for the privilege, and that friction lands back on you as slow onboarding and vendors who quietly opt out of your bid list.
Easy to start, easy to leave
Move your roster off a spreadsheet or another platform in one motion and invite everyone at once. Any admin can export everything, vendors, files, history, and audit trail, as one archive, whenever you want. No exit fee.
No one to run it? Our team will
If you do not have the headcount to own another system, we coordinate with your vendors, review every document, and keep your compliance current for you. You get procurement support without hiring for it.
One system, every screen
From the office to the field
Your team works the full portfolio on desktop and tablet. Your vendors respond from their phones. Same live vendor record, everywhere.
Built for
Built for the field, not just the office
The Vendor Constellation
Your vendor portfolio isn't a list. It's a living system.
Every vendor, its status, and its weight in your operation — visible in one place.
Apex Electrical
VIS™ 74 ↓
Insurance expiring
Why executives use VendMetric
Your vendors are one of your largest unmanaged assets.
Finance knows every dollar.
HR knows every employee.
Sales knows every customer.
Who knows every vendor?
VendMetric.
Simple pricing
Plans that scale from your first 30 vendors to your entire supply base
Starter, Professional, and Enterprise plans, plus a fully managed Vendor Program option if you'd rather our team coordinates it with your vendors end to end.
Stop managing paperwork by hand. Start knowing every vendor.
See VendMetric on your own vendor list in a 20-minute demo.